How to save meeting recordings in one place

Meeting recordings scatter by default. Zoom keeps some in its cloud and saves others as MP4 files in a Documents folder. Google Meet puts recordings in the organizer’s Google Drive. Microsoft Teams stores them in OneDrive or SharePoint, depending on the meeting type. A team that uses all three, or works with clients who each prefer a different one, ends up with recordings in four or five places and no single list of them.

This page covers how teams usually keep track of recordings, where that gets awkward, and how to bring past recordings and future meetings into Fabric so every call sits in one library with a transcript you can search.

How people usually store meeting recordings

Most people leave recordings where the meeting app put them. That needs no effort at the time. Later, finding a call means remembering which app it happened in, who hosted it, and roughly when, then scrolling a list of recordings named by date and meeting title.

Some teams download recordings into a shared drive folder, one per project or client. That gives them a single home. The files are large, and in a standard cloud drive they’re treated as video files only, so there’s no way to search for what someone said.

Transcription tools such as Otter are the usual next step. They produce text, which helps. People often find the transcript lives in a separate app from the rest of the project’s notes, slides and documents, so connecting what was said to everything else is still manual. How to find something someone said in a meeting looks at that retrieval problem from the other end.

Step 1: Bring in your existing recordings

Download recordings from Zoom, Teams or wherever they’re stored, then drag them into Fabric, paste them, or click Upload a file. Uploading handles large numbers of files at once. Fabric works with common video and audio formats including MP4, MOV, WebM, MP3, WAV and M4A.

Video files are large, so the Fabric desktop app is often the easier route. It mounts Fabric as a virtual drive on Mac, Windows and Linux. Move recordings into it like any other folder, and they take no space on your computer and stream when you open them.

Google Meet recordings saved to Google Drive can come across through a connection. Google Drive uses a two-way deep sync, so files are created inside Fabric and kept up to date. Connections need a paid plan.

Step 2: Transcribe them

Fabric can transcribe uploaded audio and video, which turns each call into text you can read and search. Transcripts can be edited, so you can correct names or product terms. Transcription needs a paid plan.

Once transcribed, a recording becomes searchable alongside documents and notes, and questions about it can be answered with timestamps.

Step 3: Record future meetings straight into Fabric

With the desktop app installed, start a call in Zoom, Microsoft Teams or Google Meet. Fabric detects the meeting and offers to start transcribing. No bot joins the call, so other participants don’t see an extra attendee.

During the call the transcript appears in real time, and you can search it or ask the AI questions while the meeting is still going. Notes you write before or during the meeting are there to look at and add to as it runs.

When the meeting ends, Fabric analyzes your notes and the transcript together and produces a write-up. For in-person meetings, start a meeting note manually in any Fabric app and the same write-up happens when you stop. AI meeting notes need a paid plan. How to take meeting notes without a bot joining the call goes into the setup.

Step 4: Arrange recordings so a team can use them

A light structure helps when several people need the same calls. One folder per client or project works well, with recordings, write-ups and related documents together. Fabric creates embeddings, writes a summary, and extracts the topics of each item as it arrives, and smart collections can gather calls on a recurring subject, such as pricing discussions or hiring interviews, without anyone moving files.

To give colleagues access, share the folder or space with them and choose a role: viewer, commenter, editor or admin. Roles and permissions can be set at space and file level. A commenter can leave timestamped comments on a recording, which is useful when someone needs to point at a particular moment.

Step 5: Search and ask across every call

Press Cmd+F (Mac) / Ctrl+F (Windows) and describe what you’re looking for. Search covers transcribed audio and video, matches by meaning and keyword, and takes you to the timestamp. Use quotes for an exact phrase, like a product name or a figure someone quoted.

For questions that span several calls, open the folder and ask the AI assistant. “What did the client say about the launch date across the last three calls?” returns an answer citing each recording with clickable timestamps. You can save the answer as a note in the same folder.

Frequently asked questions

Where should I store Zoom recordings?

Download them from Zoom and upload them to Fabric, or move them onto the Fabric desktop drive. They take no space on your computer there and can be transcribed and searched.

Can I keep Zoom, Teams and Google Meet recordings together?

Yes. Upload recordings from each app into the same Fabric library, and use the desktop app to capture future calls on all three.

Can I search what was said in a recorded meeting?

Yes, once it’s transcribed. Search covers the transcript and opens the recording at the right timestamp. Transcription needs a paid plan.

Does Fabric add a bot to my meetings?

No. The desktop app detects Zoom, Teams and Google Meet calls and transcribes them without a bot joining.

Will storing meeting recordings fill up my laptop?

Files on the Fabric desktop drive take no space on your computer and stream when you open them.

Can I share meeting recordings with my team?

Yes. Share the folder or space and give each person a role. Commenters can leave timestamped comments on the recording.

Can I ask AI questions about past meetings?

Yes. Open the folder holding the recordings and ask the AI assistant. It answers from the transcripts and cites each source with a clickable timestamp, so you can hear the original moment.

Can I record in-person meetings?

Yes. Start a meeting note manually in any Fabric app. When you stop, Fabric produces a write-up from the recording and your notes.

Is meeting transcription included on the free plan?

No. Transcription and meeting recording need a paid plan. Uploading files is part of the free plan, which has storage and file size caps. See pricing.