Microsoft Outlook

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What is Microsoft Outlook?

Outlook is where a lot of work converges, email, calendar, and contacts in one place. It's also where the day's admin piles up: mail to triage, events to schedule and update, contacts to keep current, all of it manual. This connection lets Fabric's assistant handle that across all three, in plain language.

What Fabric's assistant can do with Outlook

Once your Outlook is connected, Fabric's AI assistant can act across your mail, calendar, and contacts, from plain-language requests.

Handle email. Send, reply, forward, and draft emails and replies; move email to a folder; mark as read or unread; flag or unflag; set importance and categories; create folders; copy and delete email, so triaging your inbox becomes something you can hand off.

Manage your calendar. Find events, get events in a date range or a group calendar, create and update events, add attendees, and cancel or delete events, so scheduling stops meaning clicking through the calendar.

Keep contacts current. Find contacts, find or create a contact, create, update, and delete contacts, and add users to a distribution list, so your address book stays up to date without manual entry.

Because you ask in your own words, you describe what you want and the assistant maps it to the right Outlook action or trigger.

You stay in control

The assistant acts only when you ask. For anything consequential, sending or forwarding an email, deleting an email, event, or contact, cancelling a meeting, it confirms with you before going ahead, unless you've told it not to for a particular task. Finding, reading, and drafting never send or delete anything on their own.

When something should happen regularly, you can set up a Fabric AI job that runs on a schedule, drafting routine replies, filing or flagging certain emails, tidying your calendar, so the repetitive parts run themselves while you keep approval over anything that sends or deletes.

Search your Outlook from Fabric

Alongside the assistant, connecting Outlook adds keyword search over your email, events, and contacts from Fabric's main search, so a message, meeting, or person is findable by matching text in the same place you search the rest of your library, rather than searching Outlook separately.

How people use it

Busy professionals hand inbox triage to the assistant, sorting, flagging, drafting replies, so email takes less of the day.

Anyone juggling a full calendar has the assistant find slots, create and update events, and add attendees by asking, rather than clicking through the calendar.

People who let contacts go stale keep their address book current by asking the assistant to add or update contacts as they go.

Teams with recurring mail or scheduling work set up a scheduled AI job to handle it, while keeping approval over anything that sends or deletes.

Frequently asked questions

What does the Outlook connection do?

It lets Fabric's AI assistant run your Outlook email, calendar, and contacts, taking actions like sending and triaging mail, creating and updating events, and managing contacts. It also adds keyword search over your Outlook in Fabric.

What can the assistant do in Outlook?

Across email: send, reply, forward, draft, move, flag, categorise, set importance, and delete. Across calendar: find events, create, update, cancel, and delete events, and add attendees. Across contacts: find, create, update, and delete contacts, and manage distribution lists. You ask in plain language rather than choosing from a fixed list.

Does the assistant send or delete on its own?

No. It acts only when you ask, and for consequential actions, sending or forwarding mail, deleting or cancelling, it confirms with you first, unless you've deliberately told it not to for a specific task. Finding, reading, and drafting don't send or delete anything.

Can I automate email and calendar work?

Yes. A Fabric AI job can run on a schedule, for example drafting routine replies or filing certain emails, while you keep approval over anything that sends or deletes.

Can I search my Outlook from Fabric?

Yes, by keyword, from Fabric's main search, so an email, event, or contact is findable by matching text alongside the rest of your library.

Will it send or delete emails without asking?

No. Nothing that sends, forwards, or deletes happens without your confirmation, unless you've chosen to let a specific task run without it. It can prepare drafts for you to review and send.

How is this different from the Gmail connection?

The Gmail connection makes your Gmail searchable in Fabric. The Outlook connection goes further: the assistant acts across your Outlook email, calendar, and contacts, sending, scheduling, and updating, as well as adding keyword search. If your work lives in Outlook, this handles it end to end.

Is my Outlook data secure?

Everything in Fabric is encrypted in transit and at rest. The connection acts on your Outlook with your authorisation, and you control what it does. The details are in the privacy and security guide and Fabric's privacy commitment.

Does this work through MCP or the API?

Fabric also exposes your library and connected tools to external AI through its MCP server and API; this connection is the built-in way to have Fabric's own assistant work with your Outlook.

Does Fabric work with other tools alongside Outlook?

Yes. Outlook is one of many connections. You can also connect Notion, Google Drive, and Gmail, and automate across many apps with Zapier.